Procedings ELPUB206 Conference on Electronic Publishing ? Bansko, Bulgaria ? June 206 E-Publishing Portal: A New Aproach to Faculty Outreach Nedelina Tchangalova 1 , David Coper 2 1 Enginering & Physical Sciences Library, University of Maryland Mathematics Building, Rom 1403, Colege Park, MD 20742-701, USA email: nedelina@umd.edu 2 Information Technology Division, University of Maryland McKeldin Library, Rom B014A, Colege Park, MD 20742-701, USA email: dlcoper@umd.edu Abstract The recent journal price increases and state-wide budget cuts have forced librarians at the University of Maryland (UMD) to make outright cancelations to journals. The implementation of an in-house system for preserving scholarly work of faculty was necesary not only because of budgetary stringency. The ongoing ?scholarly comunication crisis?, the recognition that the library system neds to be changed, the ned for archiving e-journal content has prompted the construction of an institutional repository. This poster aims to identify isues encountered during the design proces of a digital repository and sugests posible solutions. New roles of the users of this newly implemented system are described. The main elements of the service are outlined, outreach methodologies are discused, and faculty concerns are adresed. Keywords: institutional repository; librarian role; electronic service; digital preservation Introduction In order to enhance the proces of scholarly comunication in an open aces environment, the University of Maryland Libraries has implemented a Digital Repository at the University of Maryland (DRUM) available at htps:/drum.umd.edu/. The motivation for building such a repository was multi-faceted: participating in an inovative technology, increasing exposure of the scholarly output of the University, ofering a new service to our faculty (and the university system), providing a permanent archive, hosting electronic theses and disertations as wel as computer science technical reports. This service simplifies the proces for making faculty research publicly available and permanently preserves institutional knowledge. Background The University of Maryland is one of the top 20 public research universities in the United States with 2862 ful- time and 812 part-time faculty. DRUM started operating in June 204 and by 1 December 205 there were 72 deposited research papers. By 27 February 206 there were 3025 deposited scholarly materials including Graduate Schol theses and disertations. Implementation Process of a Digital Repository A proposal for implementation of a digital repository was submited to the Chair of the University Library Council on 21 May 203. The folowing procedures were established: General working procedures ? Administration The Digital Repository at the University of Maryland (DRUM) is operated by the University of Maryland Libraries. A project team has ben established and a leader identified. Part of the original vision was to include one or more faculty members to the team from outside the library to handle any questions of apropriatenes of content but this has not yet ben implemented. Changes in the operating procedures may be sugested by the project team, the Dean of Libraries, or the University Council and al thre are consulted on proposed changes. Al final decisions rest with the Dean. He guides the colecting scope, overal mision, but daily decisions are made by the DRUM Team. Items included in the repository are subject to the University?s intelectual property policy, copyright restrictions and the author giving non- exclusive distribution rights to DRUM. 394 Tchangalova, Nedelina; Coper, David Procedings ELPUB206 Conference on Electronic Publishing ? Bansko, Bulgaria ? June 206 ? Content and submision Only University of Maryland faculty members can deposit into DRUM. Deposits must be complete research works. The scholarly work is thereafter available frely acros the web. Deposits are reviewed by DRUM staf for the presence of metadata and to be sure deposited files are complete. The file formats acepted are listed with their extensions. General technical implementation ? Software Considerations in selecting DSpace: 1) complete package, no development required, quick to implement; 2) open source (fre) with a strong and wel organized user comunity; 3) can run on SUN platform. ? Hardware Two machines were used during the implementation proces in order to avoid technical isues with the public computers during the experiment. ISSUES During the Design Process of a Digital Repository Technical suport A self-service deposit model is esential in order to minimize the level of staf efort required. Faculty have the authority to deposit without library staf asistance or aproval. Our first steps in this regard were to integrate the registration proces with the first-time login by authenticating and authorizing via the campus Light Directory Aces Protocol (LDAP), which is a way to use University Directory information. The proces confirms faculty status, department afiliation and creates a user record in DRUM. This alows the depositor to submit content the first time she/he logs in without a separate manual registration proces. This is a local functional enhancement of DSpace at the University of Maryland that is not included in the core DSpace code. Copyright and per review concerns Faculty have a couple of misconceptions about open aces: ?Puting my work on a website is the same as Open Aces?, ?I can?t post a piece that has ben published?, etc. Education of faculty Due to stafing limitations campus faculty have not ben made fuly aware of DRUM, its services, benefits and value. We expect that the recent hiring of a ful-time DRUM Cordinator wil fil this ned and enable more intensive and regular outreach, training, marketing and asesment. Librarians? roles in the new environment and outreach methodologies A literature review has ben undertaken to identify how librarians should respond to a digital repository and how they wil help the sucesful implementation of this new service (Bailey, 205). Since librarians at the University of Maryland have many other job responsibilities, we wil not necesarily expect al these things from them, in part because we have opened a position for a DRUM Cordinator. Conclusions The environment of open aces which led to the birth of digital repositories in academic research institutions imposes new changes not only in the publishing industry, but in librarianship as wel. The future is unpredictable but we encourage the research comunity to folow today?s publishing trends. We advise the implementation of the changes to ocur the quickest posible way and go a step further by educating the potential users to embrace the new service. References [1] BAILEY, Charles W. The Role of Reference Librarians in Institutional Repositories. Reference Services Review, January 205, vol. 3, no. 3, p. 259-67. [2] DRAKE, Miriam A. Institutional Repositories: Hiden Treasures. Searcher, 1 May 204, vol. 12, no. 5, p. 1070-4795. [3] LYNCH, Cliford A. Institutional Repositories: Esential Infrastructure for Scholarship in the Digital Age. ARL Bimonthly Report, February 203. , no. 26. URL htp:/ww.arl.org/newsltr/26/ir.html, 27.2.206. [4] SMITH, MacKenzie et al. DSpace: An Open Source Dynamic Digital Repository. D-Lib Magazine, January 203, vol. 9, no. 1. URL htp:/ww.dlib.org/dlib/january03/smith/01smith.html, 27.2.206.